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How a “Second Brain” Can Help You Manage Your Business More Effectively

Written by our Brentnalls Affiliate: Toni Monisse – Brentnalls WA

Small business owners often face the challenge of juggling multiple tasks and responsibilities—from managing client relationships to overseeing day-to-day operations. The sheer volume of information you need to stay on top of can quickly become overwhelming. One solution is adopting a “Second Brain” system—a digital method for capturing, organising, and utilising knowledge. Created by productivity expert Tiago Forte, this approach can streamline how you manage your business and improve decision-making.

Why Implementing a Second Brain is Critical for Business Owners

The constant influx of emails, client requests, project updates, and financial data can lead to inefficiencies, missed opportunities, and added stress. By building a Second Brain, you establish a system that acts as an external memory for your most important business information, helping you:

Boost Efficiency: A well-structured Second Brain minimises the time you spend searching for crucial information. Instead of rummaging through scattered notes or documents, everything is systematically organised for easy access.

Improve Decision-making: With all your key data, insights, and notes in one place, you can make quicker, more informed decisions, drawing on complete and up-to-date information.

Reduce Cognitive Overload: Offloading important information into a trusted system frees up mental capacity. This lets you focus on high-priority tasks like strategy development and business growth.

Building Your Second Brain: The CODE Model

Creating a Second Brain doesn’t require you to reinvent your processes—it’s about integrating a system that helps you manage and act on information more effectively. Consider the CODE model as a way to build and leverage your second brain:

  1. Capture
    Whenever you come across valuable information—whether it’s from a client meeting, new business ideas, or market research—capture it immediately in a digital tool like Evernote, Notion, or OneNote.
  2. Organise
    Group your notes and information by relevant contexts, such as specific projects, client accounts, or strategic goals. This ensures that the information you need is readily available when it’s time to take action.
  3. Distill
    Set aside time to regularly review and refine your stored information, update it, and remove anything outdated. Keeping your Second Brain organised and relevant ensures it remains a valuable resource for your business.
  4. Express
    The point of a Second Brain is to translate knowledge into action. Whether you’re refining business strategies, managing client projects, or reviewing financial performance, apply the knowledge captured with greater creativity, strategic insight and speed.

Practical Example: Putting It to Use

For example, you’ve just wrapped up a meeting with a key client full of actionable insights about improving their business. By immediately storing your notes in your Second Brain, categorised under the client’s project, you ensure that all the essential details are easily accessible when you need them. The next time you sit down to work on that account, instead of relying on memory or hunting for information, you’ll have everything at your fingertips, letting you focus on delivering great results.

Implementing a Second Brain system isn’t just about boosting productivity—it’s about creating a strategic edge for managing your business more effectively. By capturing and organising essential information in one central system, you’ll reduce inefficiencies, make better decisions, and free up mental space for innovation. Start small and fine-tune the system as you go, and soon it will become an indispensable tool in running your business smoothly.

If you have any questions about this article, please contact your Harris Black team member.

Using The ‘Downsizer’ Contributions To Boost Super

If you are aged 55 years or older, the downsizer contribution rules enable you to contribute up to $300,000 from the proceeds of the sale of your home to your superannuation fund (eligibility criteria applies).

The most likely age someone makes a downsizer contribution is between 65 and 69. From age 65, a downsizer contribution can be withdrawn from super if your circumstances change, even if you are still working. Those aged 55 to 64 generally won’t have access to these funds until they are at least 60 and retired.

Downsizer contributions are excluded from the existing upper age test, work test, and the total super balance rules (but the amount that can be moved to a retirement pension is limited by your transfer balance cap).

For couples, both members of a couple can take advantage of the concession for the same home. That is, if you or your spouse meet the other criteria, both of you can contribute up to $300,000 ($600,000 per couple). This is the case even if one of you did not have an ownership interest in the property that was sold (assuming they meet the other criteria). 

To be eligible to make a downsizer contribution you do not have to buy another home once you have sold your existing home, and you are not required to buy a smaller home – you could buy a larger and more expensive one and make a downsizer contribution if you have access to other funds.

Please contact us if you would like the full facts about downsizer contributions.

Do I Need To Pay Tax On An Inheritance? (Answer – It Depends)

Inheriting cash

When cash passes from a deceased individual to their estate and then to a beneficiary, generally, there should not be any direct tax issues to deal with, assuming that the cash is denominated in AUD.

Inheriting shares

Let’s assume you inherit an ASX listed share portfolio under your mother’s will. The tax outcome will depend on whether your mother was an Australian resident for tax purposes when she died, and whether the shares were acquired by your mother before or after 20 September 1985 (i.e., pre-CGT or post-CGT).

If your mother was an Australian resident for tax purposes when she died, and the shares were acquired post-CGT, then the cost base of the shares is normally based on her original purchase price. That is, the tax rules treat the inherited shares as if you purchased them.

If your mother was a resident of Australia when she died, and the shares were acquired pre-CGT, then the cost base of the shares is normally reset to their market value at the date of death.

If your mother was a non-resident when she died, then the cost base of the shares is normally based on their market value at the date of death.

Inheriting property

Let’s assume you inherit an Australian residential property from your father under his will. For certain tax purposes, you are taken to have acquired the property at the date of his death.

The general rule is that the executor and/or beneficiaries of the estate inherit the cost base and reduced cost base of the CGT assets (the house) owned by the deceased just before their death, but this isn’t always the case, especially when it comes to pre-CGT properties and a property that was the main residence of the deceased individual just before they died.

Special rules exist that enable some beneficiaries or estates to access a full or partial main residence exemption on the inherited property.  If the house was your father’s main residence before he died, he did not use the home to produce income (did not rent it out or use it as a place of business) and he was a resident of Australia for tax purposes, then a full CGT exemption might be available to the executor or beneficiary if the house is disposed of within two years of the date of death.

An extension to the two-year period can apply in limited certain circumstances, for example when the will is contested or is complex.

If your father did not live in the property just before he died, it still might be possible to apply the full exemption if your father chose to continue treating the home as his main residence under the ‘absence rule’.  For example, if he was living in a retirement village for a few years but maintained the property as his main residence for CGT purposes (even if it was rented out).

If your father was not an Australian resident for tax purposes when he died, the cost base for CGT purposes will normally be based on the purchase price paid by your father if he acquired it post-CGT.

Inheriting foreign property

If you are an Australian resident who has inherited a foreign property or asset from an individual who was a non-resident just before they died, the cost base is normally taken to be the market value at the time of death. For example, if you inherited a house from your uncle in the UK, the cost base is likely to be the value of the house at the date of his death.

Managing an inheritance can become complex. For assistance with estate planning, or to understand the tax implications of an inheritance, please contact us.

Harris Black Business Leaders Forum – November 2024

Get ready for a high-impact workshop designed for leaders who are ready to drive growth and outpace the competition in 2025’s challenging market. Learn how to make tough strategic decisions, harness emerging marketing trends, and manage difficult team dynamics for optimal performance.

Armed with practical strategies, fresh insights, and dynamic peer-led discussions, you’ll walk away with a powerful 90-day action plan to ignite your success and drive results in the year ahead.

Don’t miss your chance to gain a competitive edge and accelerate your business performance in this final workshop for 2024!

Book your tickets now to secure your spot.

A Night of Hope: Harris Black’s Attendance at the Heart Kids Foundation Charity Ball

On a vibrant evening filled with elegance and compassion, Harris Black had the honour of attending Bentley Recruitment’s HeartKids 2024 Charity Ball. This remarkable event brought together community members, business leaders, and supporters to advocate for those affected by congenital or childhood acquired heart disease.

Throughout the evening, we heard a moving story from a family whose lives have been impacted by childhood heart disease. Their story highlighted not just the struggles, but also the incredible strength of the children and families affected by these heath conditions.

The highlight of the night was the live auction, where guests bid on exclusive items and experiences. The auction raised significant funds, with two of our very own Harris Black employees proudly participating to win a vacation package and signed NRL jersey.

We appreciate the generous invitation from Bentley Recruitment to attend this wonderful event and are proud to stand with the HeartKids in this important mission.

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